Office 365 Exporter

Office 365 Exporter

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Export Exchange Online Mailbox, Contacts, & Calendars to PST, EML, MBOX, PDF, and MSG. Microsoft Exchange Online or Office 365 exporter is an easy-to-use application, which also provides facility to split large Outlook Data file by size.

  • Export Office 365 Mailbox to PST, EML, MBOX, PDF and MSG Format
  • Set Date Filter in Mails, Calendars and Contacts in Office 365 to PST export
  • Set Naming Convention in Mails while moving data from O365 to EML & MSG
  • Backup Office 365 Mails, Contacts, Calendars to Outlook PST format
  • Use Admin Credentials to simultaneously transfer several user accounts
  • Split large Outlook Data file while exporting Office 365 mailboxes to PST
  • Compatible with Windows 11, 10 Operating System
  • Export In-place archive Office 365 Mailbox to PST format new feature
  • User Can Export Office 365 Shared Mailbox to PST Easily new feature
  • Export Multiple Office 365 User's Account Mailboxes into PST format

Now with simplified licensing

5 User License       $50 Only

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Office 365 Supported Plans

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Easy Way to Export Office 365 Mailbox to PST, EML and MSG

Advance Features of Microsoft Office 365 Export

Export Office 365 Mailbox

Export Office 365 Mailbox to PST Completely

The Office 365 Exporter tool enables users to back up account mailboxes of MS Office 365 domain to another email client. All the Exchange online email folders get saved in the chosen file format. Apart from this, the software also supports the migration of contacts and calendars from Office 365 to Outlook.

Export Office 365 Data in Multiple Format

Multiple Office 365 Email Export Options Available

Following file formats are rendered by this Office 365 mailbox export tool to migrate data from Office 365 cloud to desktop-based email client:

  • PST: Export Office 365 contacts, emails, and calendar to MS Outlook.
  • EML: Export messages from Office 365 to Thunderbird, Apple Mail, PocoMail, etc.
  • MSG: Open single or more Office 365 emails in Outlook 2019 and all prior versions.
  • PDF: Get the option to Export email data to PDF format for easier readability.
  • MBOX: Export emails in PST Files to the universally accepted MBOX format.
File Naming Convention

5+ File Naming Convention Options

While exporting Office 365 mailboxes to EML / MSG, the Office 365 export tool provides a useful option of saving files with desired naming pattern. Users are free to select any of the naming style option from the list provided to them via this product. The chosen pattern will be implemented in all resultant messages files of the software.

Selective Migrate data from Office 365 Mailbox

2 Ways to Attempt Selective Migration

The Office 365 Export PST tool equips following 2 ways to eliminate unwanted items from exporting process :

  • Category Filtering: Select only those Exchange Online or O365 folder that is to be included in migration
  • Date-based Filtering: Set To-to-From range to move items of the mentioned date only
Move Data from Multiple Office 365 user accounts

Backup Office 365 Data From Multiple User Accounts

The Microsoft Exchange Online or Office 365 exporter provides a very useful option for Administrative set of end users. While moving mailboxes with this tool, users will be able to exhibit migration only with admin credentials. This allows migration from single as well as multiple user accounts all at one time.

Move Data from Multiple Office 365 user accounts

Export Office 365 Contacts

This application allow user to export contacts from Office 365 account into desirable formats. The tool successfully export Office 356 contacts including telephone number, email address, mobile number, work address and the location.

Move Data from Multiple Office 365 user accounts

Export Office 365 Calendar

Using Office 365 Exporter, user can export calendar from Office 365. All Office 365 calendar appointments, and recurring appointments within specified date ranges will also be migrated along with Start Date, End Date, Time Zone, Repeat, Category. Calendar attachments such as files and documents, Cloud attachments (As file & OneDrive Link) will be migrate with their associated event/appointment.

Pause and Resume Option

Smart Feature of Pause and Resume

The processing of the application can be paused in between, if something goes wrong. This feature is useful in case when the internet bandwidth is needed for some other tasks or net connection is slow at the processing time. One will be able to resume conversion procedure from the exact point where it had left.

Office 365 Exporter Specification

What Free version of Office 365 Export Tool does?

Demo version of Exchange Online or Office 365 export software backup only first 100 emails and first 25 other items to PST, MSG and EML format

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System Specification

System Specifications

Other Requirements

Other requirement

Supported Plans

Office 365 Supported Plans

How to Export Office 365 Mailbox to PST File – Step by Step Guide

First Download » Install » Launch Office 365 Export Tool.
Check the Help section for any queries while using the tool.

Open the Tool

Choose “Office 365”as the origin and “Outlook” as the target.
Note: Users need not have the Outlook client on their machine; the Outlook selection is just an indication of the PST file format.

Select Source and Target

In the same screen, select the categories that you want to export from Office 365 under the Workload selection.
Note: These options vary according to the output file format.

Select Outlook PST Format

You can select the time frame of your export by using the Date-Range Filter. After that, press the Next button.

Select Date-Range

Now in the Source Office 365 window, type in Admin Email address to validate credentials. Also, enter the Application ID generated during project creation.

Type-in Admin Email and App ID

Click on the "Validate" button to ensure that correct permissions are given to the account. Once validation completes click on Next.

Validate and Click Next

Now, browse the backup folder path to set the destination where the PST file will be saved.
Make sure that the folder path is not more than 20 characters.
Repeat a similar process as the source‌ first hit the "Validate" button, then wait to ensure whether appropriate permissions are assigned or not.

Select The Backup Folder Path

After the validation, click on the "Next" button.

Validate Destination Path

On the Users page, there are multiple methods available to bring in users from the source account which are as follows.
Fetch Users: It fetches users from the Source domain directly.
Import Users: Use this if you want to import users through a CSV format.
Download Template: Get a template that can be used as a blueprint for creating a CSV file manually.

Add User Accounts

A user list is now, visible on the screen. Users also have the option to search and select a particular mailbox for export. Toggle the "Show Selected" option on top of your screen. After selecting a particular set of users.

Select Users

Click on Validate to authorize selected user source account(s). After that hit the OK button to proceed further.

Validate User Account

After the validation is successfully completed, click on the Start Export button to start the export process.
The software will check your license quota and provide details. Click "Start" to finally start the process.
Users can also Stop the Export process if required while the export is In Progress.

Start Export

Once the Export process ends, you can view mailboxes in the Completed section.

Export Completed

After successful export, click on Download Report
Summary Report - It is a single report which includes user accounts, emails, contacts, and calendar details that can be downloaded as a summary of the entire process in a CSV format.
Detailed Report - This report provides an option to acquire individual user accounts' export details from Office 365, either for all accounts or only selected ones in a zip format which can be unzipped whenever required.
Choose the destination location where you want to save the chosen report option.

Report Saved Successfully

The Re-Run Export function allows you to perform the export once more, in case of any issues.
Retry Failed Items: Export the data that was not downloaded.
Re-Run Full Export: Re-do the complete export once again.
Delta Export: Transfer the data that arrived during the previous export without any repetition.

Re Run Export

Watch How to Export Office 365 Mailbox to PST, EML, PDF, MBOX and MSG in this Video

Watch How to "Enable In-place Archive" Option for Office 365 Export archive Mailbox

Screenshots of Office 365 Exporter Tool

Frequently Asked Questions
Question: I am the IT administrator in a IT firm where I holds 150+ user accounts in an Office 365 domain for official purpose. Recently, the director of my firm had decided to shift from Office 365 to Outlook Mail for security purpose. So, I want to know- Is there any functionality in your tool through which I can process and export Office 365 mailbox to PST for multiple user accounts data all at once?

Solution: Yes, you have to use Admin Credentials to access Office 365 mailbox export PST tool.

Question: I find your export Office 365 mailbox to PST tool reliable for export contacts from Office 365 to CSV. However, I am having a doubt that will this Office 365 exporter work without MS Outlook installation as supportive program or not? Can any technician help me out in clearing this doubt?

Solution: Following list will make you aware from technical requirements need to migrate Office 365 mailbox to PST, EML and MSG:

  • Microsoft .NET Framework v4.8.0 – For Windows to export Office 365 user mailbox to PST
  • SysTools Customer Management domain should be whitelisted in users network firewall.
  • Create Console Project in Office 365 for Source Accounts
Question: I want few emails of certain time period to be saved in EML format. For this purpose, I purchased your Office 365 export PST tool because it is having date filtering feature within it. But, after buying, a question struck in my mind that will the output EML files work in Thunderbird 52.5.0 (32-bit) or not?

Solution: Yes, the EML files generated by the Office 365 exporter will work in all its supportive program. This can be any like Mozilla Thunderbird, Apple Mail, PocoMail, Windows Live Mail, etc.

Question: I have gone through your entire product page description of MS Office 365 to Outlook migration software. Actually, the tool fits for all the requirements that I want. However, I have a query in my mind that the PST file created by your Office 365 PST export tool will get accessed in MS Outlook 2013 or not?

Solution: The Office 365 mailbox export tool creates PST file of UNICODE type, which is workable on MS Outlook 2019, 2016, 2013, and all below versions.

Question: I have Office 365 mailbox data above 100 GB. I have enabled In-place Archiving, now there are 2 mailbox, one is user's main mailbox and other is archive mailbox. So, I want to know that can I export archive O365 mailbox to PST format?

Solution: Yes, you can export Office 365 online archive to PST as well as EML, PDF, MBOX and MSG file format in same hierarchy as it is available in Office 365 User or admin account.

Question: I have more than 10,000 emails stored in my O365 account. I want to know that will this software maintain the read / unread status of my email messages or not?

Solution: You can easily save emails from Office 365 to Outlook with the help this Office 365 export tool. And, it maintains read/unread status of emails as well. Moreover, there is an option download selective data as well which means if you want to save emails only, then you can select only emails to be downloaded.

Question: I want to share my mailbox data stored in my O365 account with my colleague. I am thinking to create a PST file of my entire data share my data with him. Can I use this software to do the same?

Solution: Using this tool to export O365 mailboxes to PST, you can download all your mailbox data like emails, calendar, contacts with ease.

Question: Half of my emails in O365 account are stored in In-Place archive. Will this Office 365 Exporter migrate those emails as well?

Solution: This software for Office 365 export mailbox to PST is capable enough to migrate archived as well as shared mailbox in PST format.