How to Export Office 365 Calendar to ICS Format? Solved

Are you looking forward to export Office 365 calendar to ICS for backup, migration, sharing, etc., reasons? The simplest and straightforward method is to publish your calendar to Outlook Web (OWA) and download it in ICS format.

However, this method is limited to a single account. If you are an IT admin or required to bulk export Office 365 calendars to iCal from multiple accounts, then you may use the specialized third-party tool to overcome your problem.

In this Write Up

1. What is an ICS (iCalendar) File & Why Export Office 365 Calendars to ICS?
2. Manual Technique to Save Office 365 Calendar to ICS
   • Use OWA to Download Office 365 Calendar as ICS
   • Limitations of the Free DIY Techniques
3. Professional Tool to Export Office 365 Calendar to iCal
4. How to Download Office 365 Calendar to ICS from Multiple Accounts?
5. Final Thoughts

What is an ICS (iCalendar) File & Why Export Office 365 Calendars to ICS?

An ICS file is a universal calendar file format based on the iCalendar standard. An ICS file can contain multiple calendar fields like title, dates, timings, reminders, etc.

Since the ICS file can be opened and accessed by almost every calendar application, including Google Calendar, Apple Calendar, and mobile calendars, users several times require downloading the Office 365 calendar in ICS format for sharing and accessibility in different calendar applications.

Manual Technique to Save Office 365 Calendar to ICS

Below, we have described a built-in technique to export Office 365 calendar to iCal format. However, this approach is suitable for an individual Office 365 account or small-scale export process. For exporting multiple Office 365 accounts' calendars to iCal, the below described methods are not suggested.

Method 1: Use OWA to Download Office 365 Calendar as ICS

1. At the start, go to the OWA and log in to your Office 365 account.
2. Next, go to the Calendar from the left side bar to switch to calendar view.
3. Next, click on the gear icon in the top-right corner and select the Calendars option.
4. After that, go to the Shared Calendars option and look Publish a Calendar section.
5. Thereafter, select a Calendar and select permissions to can view all details.
6. Now, click on the Publish button and left-click on the ICS link.
7. Finally, click on download to export Office 365 calendar to ICS format.

Limitations of the Free DIY Techniques

• The above-described method is suitable for exporting only a single Office 365 account to iCal format. For multiple accounts, you need to manually handle each account.
• If the Office 365 admin restricts the tenants from sharing calendars, then this method will not work.
• One other disadvantage of the above-guided technique is that users do not have advanced control over the exported Office 365 calendar, such as date range filters.
• Another major drawback of the manual way is that it is a very time-consuming process, especially if you need to export calendars from multiple Office 365 accounts in iCal format.

Professional Tool to Export Office 365 Calendar to iCal

If you are an IT admin or an enterprise that regularly requires batch exporting multiple Office 365 accounts to ICS for backup purposes. Then you may use the Office 365 Export Tool to overcome your problem. This smart utility is designed to bulk export Office 365 calendars to iCal from multiple accounts at once. Additionally, this software uses smart authorization techniques to verify the admin.

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How to Download Office 365 Calendar to ICS from Multiple Accounts?

1. First, install and run the software on your desktop.
2. Next, select Office 365 as the source and File system as the destination.
3. Then, check the Calendar box and apply the date filter.
4. After that, enter your Office 365 admin credentials for authentication purposes.
5. Now, select the destination tab to export the resultant iCal file.
6. Add users, using any of the options like fetch users, import users.
7. Now, select the users' accounts from which you need to export Office 365 calendar to ICS.
8. Finally, click on the Export button to start the export process.

Final Thoughts

Exporting Office 365 calendar to ICS can be useful for backup, sharing the Office 365 calendar on multiple calendar applications. The OWA (Outlook on the Web) method works well to solve the problem. However, it is not suitable for bulk exports or admin-level tasks due to its limitations and time-consuming process.

For IT admins, organizations, or enterprise that required to batch export Office 365 calendar to iCal from multiple accounts. The professional tool is the best method. It provides a more reliable, secure, and faster way by offering advanced options like date range filters.

You may choose any of the options that best fit your needs for an individual account you may use a manual way. For admin or enterprise-level work professional approach is highly suggested.